Privacy Policy

What personal data do we collect and why?

To make sure that the personal data we collect is processed in a responsible and secure manner, we work actively with data protection issues. We might, in some cases, share your personal data with external parties. This can be vendors or authorities that we are under legal obligation to provide certain information to. When we share your personal data with an external party it will only be for those purposes for which the data was initially collected. We will always take the necessary precautions to ensure that the external party processes your data in a correct and secure manner, such as binding agreements with our vendors.

How do we get access to your personal data?

The personal information we store about you is information that you have given us. Most of them are from when you registered as a user on our website, when you applied for a position through Academic Work's job portal or through another function that requires your information, such as our contact-sites.

We will also collect your personal data when you visit our website by using cookies – with your approval. As a website visitor you are not obligated to give us access to your personal data and can avoid this by not accepting our use of cookies on your device. You can read more about how and when we use cookies in our Cookie policy. Here is also a list over our cookies. You can also find a summary of which information we process about you and for what purpose here. If you are inactive as a user of Academic Work's services for one year, we will ask you if you still want to be part of our candidate base.

Your personal data may be shared with the following external parties:

Entities in Akind Group

Sometimes we may share your information with other entities in Akind Group. This may occur during a recruitment process where the other entity provides services that can result in processing your data on our behalf.

Vendors

We may sometimes share your personal data with our vendors, such as IT-vendors for storage and operations management, vendors of marketing tools, font embedding tools on our website, recruitment tools and personality tests.

Authorities

If required by national or international legislations, we may need to share your personal data with authorities such as the Norwegian Tax Authority “Skatteetaten” or NAV.

Clients

If you apply for a job through Academic Work and progress through the recruitment process, we will at the end of the process present your information to our client. The recruiting client is responsible for how they handle the data that they receive. If you have questions about how our clients handle your personal data, we recommend that you turn your questions directly to them – Academic Work is of course happy to assist you in contacting them.

You are always welcome to contact us for more detailed information about which external parties we share your personal data with. You can reach out to is at privacy@academicwork.no.

What are your rights?

Applicable privacy regulations provide you with several rights when your personal data is processed. Below you will find a short description of those rights (what rights you have may vary, depending on the purposes for which we are processing your data).

Right to withdraw consent

When we process your personal data based on your consent, you always have the right to withdraw your consent. The easiest way for you to do this is by contacting us at privacy@academicwork.no.

Right to access

If Academic Work is processing your personal data, you have the right to request a confirmation of this fact and to receive information about the processing. You also have the right to ask for a copy of the personal data we process about you without cost.

Right to rectification

In some cases, you have the right to ask Academic Work to rectify your data that you consider to be incorrect or incomplete. None the less, you have always the possibility to change the information you have added to your candidate profile.

Right to object

In some cases, you have the right to object to Academic Work’s processing of your personal data, such as when it concerns direct marketing. In all cases where we process your personal data based on our legitimate interest, you have the possibility to object to the processing. If you should so object, we will stop processing your personal data.

Right to restriction

In some cases, you have the right to ask that Academic Work restrict the processing of your personal data. For example, in cases where you contest that the data, we process about you is correct. You can in such cases ask us to restrict the processing of your personal data during the time it takes for us to verify the correctness of your data. In those cases, we are only allowed to process your data with your approval, except for Academic Work determining, claiming, or defending legal claims to protect someone else’s right or to protect an important public interest.

Right to erasure

In some cases, you have the right to ask Academic Work to delete your personal data. This right is applicable in the following cases:

• If the data is no longer necessary for the purpose it was collected for.

• If you withdraw your consent and we do not need to keep your data for other purposes, such as due to legal obligations.

• If you object to processing based on legitimate interest and your reason for objection weighs heavier than our interest.

• If you object to our processing of your data for direct marketing purposes and we do not need to process in an illegal manner.

• If your personal data is processed in an illegal manner.

• If your personal data must be deleted due to legal obligations.

Please note that there might be an obligation for us to save your personal data anyway, for example due to an agreement with you or due to legal obligations. In those cases, we will only process your personal data for this purpose.

Right to data portability

In cases where we process your personal data with your consent or fulfil an agreement with you, you have the right to receive your personal data that you have provided us with in a structured format. On “My pages” at our website you will find an automatic function to create a data portability extract.

If you would like to exercise your rights, you are always welcome to contact us. You can find our contact information below. If you are not pleased with how Academic Work processes your personal data, you always have the right to file a complaint with the supervisory authority in Norway, Datatilsynet.

Changes in our privacy information

From time to time, we might make changes to this privacy information text. The lates version will always be available at our website. When more extensive updates are made (such as changes in purposes for which we process your information or changes regarding what personal data we process about you) we will send out a new version of the information text to the email address you have provided us with.

How to get in touch with us?

Academic Work Norway AS is the data controller for the processing of your personal data. We follow applicable European and Norwegian data protection legislations and have a committed privacy team that actively works with data protection issues to ensure that we process your data in a responsible and secure manner. Our national Data Protection Specialists are happy to answer any questions you may have, and you are always able to contact us at privacy@academicwork.no.